Printers for financial services: how banks, private equity firms, hedge funds, wealth managers and pensions providers should choose secure office printers.
In financial services the printer is part of your security perimeter. It holds client data, deal documents and inside information, it connects to your network and your identity systems, and it is supplied and serviced by a third party. At the same time, investment committee papers, pitch books and board packs still have to look immaculate and be ready on time, often late at night.
This guide is for COOs, heads of IT and information security, office managers and procurement teams at FCA-regulated firms. It explains what your firm needs from its printers and multifunction printers (MFPs), with security and control at the centre, and what to ask a supplier before you commit.
What makes printing in financial services different?
- Confidential and inside information. Deal documents, investment memos and client portfolios may contain price-sensitive information. A document collected by the wrong person is a serious incident.
- Regulatory scrutiny of systems and suppliers. The FCA and PRA expect firms to have adequate systems and controls. Under the operational resilience rules, firms remain accountable for services that rely on third parties, and must be able to show how they manage that risk.
- Identity-based access. Access to devices should follow the same identity and access rules as the rest of your estate, with joiners and leavers handled centrally.
- Audit and evidence. You may need to show who printed, copied or scanned a document, and when, and to evidence your controls to auditors, clients and due diligence questionnaires.
- Presentation under time pressure. Pitch books, investor reports and board packs must be high quality, and are frequently finalised at the last minute.
- Volume in the back office. Pensions administrators, wealth managers and insurers can print large volumes of member letters and statements.
Typical print requirements across financial services
| Firm type | Typical documents | What the printer needs |
|---|---|---|
| Private equity and venture capital | Investment committee papers, pitch books, data room extracts, board packs | Excellent colour, booklet making, heavier cover stock, secure release, fast turnaround |
| Hedge funds and asset managers | Research, investor reports, trade documents, compliance records | Secure pull printing, strict access control, audit logs, fast scanning |
| Banks and corporate finance | Credit papers, client packs, KYC and onboarding documents | Secure scanning of ID documents, SSO, encryption, consistent fleet across floors |
| Wealth managers and IFAs | Client reviews, suitability reports, valuations | Professional colour, binding-ready or booklet output, secure printing of personal data |
| Pensions administrators and insurers | Member statements, letters, policy documents | High-volume duplex printing, large paper capacity, envelope printing and, at scale, production print |
What size of printer fleet does a financial services firm need?
| Your firm | Typical monthly volume | What to consider |
|---|---|---|
| Boutique fund or advisory firm (up to 15 users) | Up to about 8,000 pages | One A3 colour MFP such as the bizhub C301i or C361i, or Xerox AltaLink C8230 or C8235, with a booklet finisher and secure release |
| Mid-sized firm (15-75 users) | 8,000-40,000 pages | One device per floor, typically the bizhub C451i or AltaLink C8245, plus a faster machine such as the bizhub C551i or AltaLink C8255 for pitch books and board packs |
| Larger firm or multi-site | 40,000+ pages | A standardised, centrally managed fleet with pull printing everywhere, SSO and consolidated reporting, plus a 65-75ppm device such as the bizhub C651i or C751i or AltaLink C8270 for production work |
| High-volume back office | Hundreds of thousands of pages | A production-class device and mailing workflow. See our Xerox PrimeLink Colour comparison |
These volume bands are indicative. A free print audit measures your actual usage so the fleet can be sized correctly.
Recommended printers for financial services firms
Scriptum supplies, installs and supports Konica Minolta bizhub and Xerox AltaLink multifunction printers, both of which are widely used in regulated environments.
Floor devices: secure, fast and consistent
For general use on each floor, a 36-45ppm A3 colour MFP such as the bizhub C361i or C451i, or the Xerox AltaLink C8235 or C8245, gives users the same experience everywhere, with pull printing so they can collect jobs from any device. Our AltaLink C8235 vs bizhub C361i comparison sets out the differences.
Pitch books and board packs: speed and finishing
For deal and presentation documents, a faster device with a booklet finisher is essential: the bizhub C551i, C651i or C751i, or the AltaLink C8255 or C8270. Paired with heavier cover stock and, where colour consistency is critical, an optional Fiery controller (available on selected models), these produce professional documents in-house, so confidential papers never leave the building. See our bizhub C551i / C651i review.
Secure rooms and executive areas
Where a small, dedicated device is needed, for example in a compliance team or a deal room, an A4 colour MFP such as the bizhub C4051i provides the same security features in a compact footprint.
Printer security for banks, funds and financial services firms
This is the section your information security team will read most closely. Expect a financial services printer fleet to offer:
- Secure pull printing with release by ID card, PIN or mobile authentication. Nothing prints until the owner is at the device, and uncollected jobs expire automatically.
- Single sign-on and identity integration. The bizhub i-Series supports sign-on with Microsoft Entra ID (Azure) and Google Workspace, so device access follows your central identity controls.
- Encryption and trusted hardware. The Xerox AltaLink C8200 Series uses an AES 256-bit encrypted storage drive validated to FIPS 140-3 and a TPM 2.0 chip. Ask for the same level of detail for any device you consider.
- Malware and intrusion protection. Konica Minolta offers an embedded Bitdefender anti-virus engine and brute-force attack detection on the bizhub i-Series. Xerox AltaLink integrates with Trellix security management.
- Logging and SIEM integration. Device and job logs should be retained and, ideally, forwarded to your security monitoring.
- Firmware and patch management with a clear process and responsibility defined in the service agreement.
- Restricted scanning. Scan-to-email limited to the user’s own address, and approved destinations only.
- Certified data removal before any device is moved, returned or disposed of.
- Certification evidence. Ask for the current Common Criteria status of the exact model and configuration; the AltaLink C8200 Series is, at the time of writing, listed by Xerox as under evaluation.
Scanning for financial services
- KYC and onboarding: high-quality colour scanning of ID documents, delivered securely to your onboarding or CRM system.
- Signed documents: fast duplex scanning of signed agreements and forms back to the client record.
- Searchable, archival PDF: text-searchable PDF and PDF/A for records you need to retain.
- Controlled destinations: scan profiles that send documents only to approved locations such as SharePoint, OneDrive or a secure folder.
- A dual-scan document feeder: the bizhub C451i’s feeder takes up to 300 originals, which suits back-office batch scanning.
Finishing: pitch books, board packs and investor reports
- Booklet making for pitch books and investor reports, with a heavier cover.
- Heavy and coated stock for covers and tabs. The bizhub C451i handles paper up to 300gsm.
- Heavy-duty stapling and punching for board packs and credit papers; with the right finisher, the bizhub C451i and larger models staple up to 100 sheets.
- Inserts and tab dividers from separate trays, added automatically.
- Folding (letter and Z-fold) for mailings and inserts.
Document workflow for a regulated firm
- Authenticate: users sign in with their corporate identity, by card or SSO.
- Print securely: jobs are held centrally and released only by their owner, on any floor.
- Produce: pitch books and board packs are finished in-house on the production device.
- Capture: KYC and signed documents are scanned to approved destinations.
- Log and evidence: activity is logged for audit, and reports show usage by team, cost centre or deal.
What does a secure printer fleet cost for a financial services firm?
Costs depend on the number of devices, the security and software layers and your colour usage, so here is how they are built up rather than figures that may not apply to you.
- Equipment: bought, leased or rented, with finishers, card readers and controllers priced separately. See our guide on whether to buy, lease or rent an office multifunction printer.
- Service: usually a cost per page covering toner, parts and engineer visits. For regulated firms, response times, engineer vetting and data handling terms should be written into the agreement.
- Software: pull printing, SSO integration and reporting may be licensed per device or per user.
- Consolidation savings: replacing desktop printers with secure shared devices usually reduces both cost and risk.
- Contract terms: watch for 13 quarterly rentals, automatic renewals and annual price increases.
How Scriptum solves common financial services printing problems
“The pitch book was finished at 1am and the printer let us down”
We size the production device for your deadlines, with booklet finishing and enough paper and cover stock loaded, and set up the output so that it can run unattended and securely.
“Confidential papers are being left on the printer”
We implement pull printing across every floor, so jobs are only printed when their owner authenticates at the device.
“Our security team wants evidence, not brochures”
We provide device security documentation, logging options, data handling and end-of-life wipe procedures, and help complete your supplier due diligence.
“We have dozens of desktop printers we can’t control”
We consolidate onto a smaller number of secure MFPs, managed centrally, with reporting by team or cost centre.
“We’re not sure our current contract is competitive”
Our free print audit measures usage for 30 days and reviews invoices, consumables and leases to give you a like-for-like comparison.
Financial services printer checklist
- Secure pull printing on every device
- SSO or card authentication tied to your identity provider
- Encrypted storage, TPM and automatic data overwrite
- Anti-malware, firmware management and logging
- Restricted scan destinations and scan-to-self email
- Certified data wipe at end of life
- Booklet making and heavy stock support for pitch books
- Supplier support for due diligence, incident response and continuity
- Service terms covering response times, engineer vetting and data handling
Printer FAQs for financial services firms
What is the most secure printer for a financial services firm?
Security depends as much on configuration as on the model. Choose an MFP with encrypted storage, TPM, anti-malware and SSO support, such as the Konica Minolta bizhub i-Series or the Xerox AltaLink C8200 Series, and deploy it with pull printing, restricted scanning and logging.
How do we stop inside information being left on a printer?
Use secure pull printing so documents are held until the owner authenticates at the device, and set uncollected jobs to expire.
Can our printers use Microsoft Entra ID sign-in?
Yes. The bizhub i-Series supports single sign-on with Microsoft Entra ID (Azure) and Google Workspace, and pull printing solutions can use your directory for authentication.
Can we print pitch books in-house?
Yes. A fast colour MFP with a booklet finisher and support for heavier cover stock produces professional pitch books, keeping confidential material inside your building.
What should we ask a printer supplier as part of due diligence?
Ask about device security features and certifications, how data is encrypted and wiped, how firmware is patched, how engineers access devices, service response times and how they support your incident response and business continuity plans.
Should we buy or lease our printer fleet?
Either can work. Leasing spreads cost and bundles service; buying can suit firms with capital budgets. The service and data-handling terms matter most.
Talk to Scriptum about secure printers for your firm
Scriptum Document Solutions supplies, installs and supports Konica Minolta and Xerox printers for financial services firms in the City, Mayfair, Canary Wharf and across the UK. We will review how your firm prints and scans, design a secure fleet around your identity and security policies, and give you a clear comparison with what you pay now.
Call us on 0800 011 2858, email interface@scriptumds.co.uk or complete the short financial services enquiry form below.
Financial services printer enquiry
Tell us about your firm and your security requirements, and we will design a secure, auditable print fleet around them. Prefer to talk? Call 0800 011 2858.
Product information is taken from Konica Minolta and Xerox UK product pages and specifications, and regulatory information from the FCA website, checked September 2026. Volume bands are indicative and vary by firm.
